HeroicQuote keeps every estimate moving using intelligent automation and proven sales psychology. No more remembering who to call. No more digging through emails. No more missed opportunities. It’s like having a trained follow-up specialist working around the clock, without payroll, burnout, or human error.
Send 20 estimates a month?
A 5% lift can mean six figures in additional revenue.
Lock in permanent founder-level pricing in exchange for real-world feedback.
Create it in QuickBooks like you currently do.
That’s it.
You don’t even need to hit send.
Then the customer-satisfying, money-making, perfectly-timed magic happens while you go back to doing… anything else.
The moment it’s created, we capture it, monitor it, and send it to your customer.
Nothing gets forgotten. Ever.
Professional follow-ups go out at the exact right time; not too soon, not too late. We use the most time-tested, optimized, proven marketing and sales psychology in our communication.
The means: the optimal time, the optimal tone, the optimal medium, and the optimal number of nudges. Email or text – both are handled automatically.
There are no robotic messages, no obvious AI, and no clunky generic reminders. It flows like human conversation with the single goal of closing more jobs.
There is an art to closing a sale. We restate their pain points, reduce friction, create urgency, provide clear next steps, and nudge at exactly the right moment.
This is where most contractors lose jobs.
We handle it all for you (without annoying your customers).
You can see everything if you want. Nothing happens in a void. Our “Action Center” shows you exactly what’s happening (you never need to look at it if you don’t want to).
But sometimes a personal call seals the deal. When it’s the right time, we ping you with a super concise and info-rich request:
“Call Tom at 484-829-1194 (he’s on Hawk and looking for the reline), the quote is for $2,700 and he seems ready to close the deal, but he had a question about colors and he asked for a call this afternoon.”
No guesswork, no juggling, and definitely no forgetting.
While you’re on-site, with family, or asleep, or doing whatever you do, structured follow-up is working in the background.
Fewer missed opportunities.
More closed quotes.
A fraction of the effort.
And the ROI?
It’s honestly kind of ridiculous.
No. The follow-ups are timed intentionally, limited appropriately, and written like a real human would write them. We don’t spam or nag, and there are no robotic sequences.
Your reputation matters, and we protect it (you wouldn’t continue to work with us if we didn’t).
Nope! If you can create an estimate in QuickBooks, you already know how to use HeroicQuote. We offer a super useful dashboard (if we do say so ourselves), but it is totally optional. So you don’t need to retrain, or switch platforms, or adjust behavior.
It won’t. Messages flow naturally, reference the job, understand their responses, and feel personal. There’s no weird phrasing or obvious automation. Just consistent, professional, get-the-job-focused communication.
We’ve yet to see a situation where it doesn’t. But, that’s why we’re offering founding access. Test it, use it, measure it. If it doesn’t create measurable life, you don’t keep it. You’re not locked into anything at all, and nothing is ‘moved here’ so you aren’t trapped. Help us test it and lock in lifetime pricing.
We built this tool to make your follow-up process as painless as possible, to the point where you can be almost completely hands-off. You can live off just text message reminders if you want. But! We have also built a super awesome “Action Center” where you can see absolutely everything, override everything, skip everything, change everything… you are always in control – to whichever degree you’d like.
HeroicQuote doesn’t create fake demand, it helps you capture the jobs that you’re already quoting. So you’re not chasing more leads, you’re simply closing more of the work already in your pipeline.
Most software just sends a follow-up text three days later. That’s not closing — that’s nagging.
HeroicQuote uses the most current, psychology-backed strategies to actually move your customers toward a “yes.”
Here’s how:
Objection Handling → AI automatically addresses the common reasons customers hesitate (“price,” “timing,” “thinking about other bids”) and guides them toward a confident decision.
Pain Point Reinforcement → Your follow-ups remind customers of the problem they asked you to solve — keeping urgency alive instead of letting the estimate fade away.
Friction Reduction → Customers get a smooth path to “yes” with one-click approvals, clear next steps, and no confusion.
Smart Call Lists → Instead of chasing everyone, HeroicQuote prioritizes who is most likely to close — so you spend your time where it actually pays.
👉 The result: you don’t just send more quotes — you close more quotes.
founder story. husband 30+ years architecture (not tech bro), principal architect, 30+ years building complex systems, not a statup bro, me 20 years small business, marketing and psychology. Run marketing for small businesses, understand quote leakage, have contractor insight across industries, real-world experience.
HeroicQuote wasn’t built in isolation, and it wasn’t built by people guessing at what contractors need. Our team has spent more than two decades working in marketing and inside small-to-medium home service businesses. Actually sitting in the office, sending estimates, tracking close rates, doing the follow-up calls, and reading the emails that say, “Sorry, someone else got back to me faster.”
Over the years, we’ve had a front-row seat to how different companies handle quotes. We’ve seen jobs lost simply because a response was delayed, a question wasn’t answered clearly, or a follow-up never happened. We’ve also watched businesses quietly increase revenue by reengaging old estimates and tightening their follow-up process, sometimes without adding a single new lead. The difference was never luck; it was structure.
As we moved between different service industries – fencing, HVAC, chimney, remodeling, specialty trades – the same pattern kept appearing. There’s a massive gap between sending a quote and consistently closing it. Most companies assume their close rate is fixed, when in reality, it’s often limited by timing, messaging, and consistency. That gap is what HeroicQuote was built to close.
On the engineering side, this isn’t a lightweight automation script or outsourced experiment. The platform is led by a senior systems engineer with decades of experience building complex software systems, from foundational programming languages to modern AI applications. HeroicQuote is engineered with long-term stability and intelligent architecture in mind, not just surface-level automation. We take both the psychology and the technology seriously.
We’re an independent American company, not a feature bolted onto a larger corporate platform. Our focus is simple: help small and mid-sized service businesses compete more effectively without needing a full-time sales staff or a six-figure marketing budget. We believe the companies doing great work in their communities shouldn’t lose jobs simply because they don’t have time to chase every quote perfectly.
HeroicQuote brings together real-world operational experience, proven sales psychology, and high-level engineering to solve a problem we’ve seen repeatedly and firsthand.
If you send 10 estimates per month (120 per year) and improve your close rate from 30% to 35%, that’s 6 additional jobs per year — at $3,000 per job, that’s $18,000 in additional revenue.
If you send 20 estimates per month (240 per year) and improve from 30% to 37%, that’s 17 additional jobs per year — at $8,000 per job, that’s $136,000 in additional revenue.
If you send 30 estimates per month (360 per year) and improve from 30% to 40%, that’s 36 additional jobs per year — at $15,000 per job, that’s $540,000 in additional revenue.
No more remembering who to follow up with.
No more digging through email to see who hasn’t replied.
No more typing the same follow-up message over and over.
No more setting phone reminders and hoping you don’t miss them.
No more wondering, “Did we ever hear back from that one?”
HQ tracks every estimate, sends smart follow-ups automatically, and keeps you fully in the loop — without being obnoxious.
You’ll only get pinged when your personal attention could close the deal — like a high-value job that’s gone quiet or a client who’s actively engaging.
When action is needed, we give you simple, step-by-step instructions. No guesswork. No overthinking. Just clear next moves.
Spots are limited. Claim yours now and be among the first to revolutionize how you close jobs.
Early Access is capped — once we hit our first group of beta users, the doors will close. Don’t wait until 2026 to find out you’re already behind.
You send an estimate on Monday.
By Friday, the system has followed up 3 times automatically, handled objections, and the client is scheduled — all without you lifting a finger.
That’s not the future. That’s what HeroicQuote will do for you.
Don’t let another estimate slip away. Be first. Be ahead. Close more jobs.
Early Access is capped — once we hit our first group of beta users, the doors will close. Don’t wait until 2026 to find out you’re already behind.